Finances and Registration

Required Student Fees--Fall 2004

Note: Resident students in professional school programs such as the MBA and medical school programs pay an educational fee of $1,584, in addition to professional school fees ranging from $4,224 to $4,620.

Additional mandatory fees such as the Medical School Student Fee and the Medical School Disability Insurance Fee are assessed to all medical school students. See Professional School Fees in the Estimated Expenses (PDF) chart for more information.

Student expenses depend upon a great many factors which should be considered carefully before planning a budget. If financial help is needed — beyond those funds which students or their families are able to provide — that should be determined well in advance of the entering quarter. Use the charts in this section as guides to planning.

Residence Classification

Students pay nonresident tuition if they have not been living in California for more than one year immediately prior to the residence determination date for the term in which they propose to register at UCR. Along with the criterion physical presence, the other criteria are intent and financial independence. Information on these three criteria is provided in appendix A.

Residence classification of new, readmitted, and continuing students is made for each term, and at each campus of the UC. Classifications are based on evidence presented in, and supporting, each student's Statement of Legal Residence. All Statement of Legal Residence forms are signed under oath by students and, if further information is required, it may be required under oath, by declaration or affidavit.

The residence determination date is the day instruction begins at the last of the UC campuses to open for the quarter and for schools on the semester system, the day instruction begins for the semester. Students classified as nonresidents shall retain that status until they apply for, and receive, a new classification. Students planning to file for residence status after their first year should talk with the residence affairs officer well before the appropriate residence determination date, preferably during their first few weeks in California. Students may apply for classification as California residents as soon as they meet all three criteria for residence and, if successful in changing their status, would not pay tuition for subsequent quarters if they continued to meet the criteria.

Residence Determination All questions concerning residency are referred to the residence affairs officer in the Office of the Registrar. No other campus personnel are authorized to supply information regarding residence requirements for tuition purposes. Students wishing to appeal a final decision on residence classification by the residence affairs officer are assisted and referred to the appropriate member of the General Counsel's Office.

Late Fees

Late fees are assessed to students who fail to make payments or file forms by published deadlines. Late enrollment and late registration fees may be waived only for the following reasons: student health problems verified by a physician; death in the family; or a verified administrative error on the part of the university.

Fee Exemptions

Dependents of Veterans The California Education Code provides for exemption from certain fees at state-owned colleges, universities, and other schools for eligible students who are dependents or spouses of veterans whose death or disability was service connected. Qualifying UCR students are eligible for exemption from the University Registration Fee, Educational Fee, and Medical and Professional School fees. Claims for fee exemptions must be presented to the university during the academic year for which the claim applies. Retroactive approval can be granted only in situations in which students applied for the exemption in a timely manner but approval was delayed by the U.S. Department of Veterans Affairs processing of an original or reopened service-connected disability compensation or Dependency and Indemnity Compensation claim. Contact Student Special Services, 125 Costo Hall, (951) 827-3861, for information.

Students Who May be Entitled to an Exemption from Nonresident Tuition

•   Members of the military stationed in California on active duty, except those assigned for educational purposes, until they have resided in California for the minimum time necessary to establish residence.

•   Spouse and dependent children of

•   Military personnel stationed in California on active duty, until they have resided in California for the minimum time necessary to establish residence.

•   Full-time UC faculty members who are members of the Academic Senate, if funds are available.

•   Full-time UC employees employed outside of California, as long as the employee remains full-time at the UC.

•   Deceased police officers or fire fighters who were California residents at the time of death and were killed in the course of official duties.

•   Dependent children of California residents, until they have resided in California for the minimum time necessary to establish a residence. The parent must have been a California resident for more than one year. Once enrolled, students must maintain continuous attendance at a community college, a state university, or a UC campus.

•   Native American graduates of a school operated by the federal Bureau of Indian Affairs.

•   Employees of California public school districts who hold a valid credential authorizing service in California public schools and are employed by a school district in a full-time certificate position.

•   Student athletes in training at the U.S. Olympic Training Center, Chula Vista, until they have resided in California the minimum time necessary to become a resident.

•   Undergraduate surviving dependents of California residents killed in the Sept. 11, 2001, terrorist attacks on the World Trade Center, the Pentagon Building or the crash of United Airlines Flight 93. Eligible students must meet the financial need requirements for the Cal Grant A program.

•   Undergraduate recipients of the Congressional Medal of Honor, or children of recipients. The recipient must be a California resident or must have been a California resident at the time of his or her death.

•   Graduates of California high schools who attended high school in California for three or more years (ninth grade included) and graduated from a California high school (or attained the equivalent). Nonimmigrant students are not eligible for this exemption.

Fee Reductions

Employees A regular status employee who meets the admission requirements of the university is eligible for a two-thirds reduction of both the University Registration Fee and University Educational Fee for up to 9 units or three regular-session university courses per quarter or semester, whichever is greater. An employee so registered is ineligible for the services and facilities of the counseling center, gymnasiums, or the student health services, other than those to which the employee may be otherwise entitled.

Doctoral Students Advanced to Candidacy Students who are considered nonresidents for tuition purposes and are advanced to candidacy for the Ph.D. as of the first day of Fall 2004 receive a reduction of 75 percent of the nonresident tuition. Students are eligible for a maximum of three calendar years. Time spent not registered (withdrawn, on leave, or on filing fee status) counts toward the three-year total unless the graduate dean grants an exception. Students must be advanced by the first day of the academic term to qualify for that term. Students who are currently advanced will qualify for the reduction if they have not been advanced for more than three years. For example, if a student advanced Fall 2004, the student will be qualified for the reduction for 2004–2005, 2005–2006, and 2006–2007. The student must pay full fees if not finished by Spring 2007.

Deferred Payment Plan

The Deferred Payment Plan (DPP) offers students an opportunity to pay their quarterly fees and tuition in three monthly installments. For each quarter of participation, a new application must be submitted with a processing fee of $25 for resident students and $40 for nonresident students.

Refunds

Students who withdraw before the end of a quarter may be eligible to receive refunds for some fees. A withdrawal petition must be obtained from the student affairs office in the student's college or from the Graduate Division. In accordance with federal regulations, refunds to financial aid recipients are first applied to repayment of aid disbursed.

The effective date for determining a refund of fees is the date the student files an official notice of withdrawal with the university. It is presumed that no university services will be provided to the student after that date.

Beginning the second day of instruction, the university registration fee, the educational fee, student-assessed fees, professional school fees, and nonresident tuition are refunded on a prorated basis.

Refunds for health insurance vary. Consult the Campus Health Center, Veitch Student Center, (951) 827-5683.

The Medical School Disability Insurance Fee is not refunded unless the student requests a prorated refund when withdrawing from UCR. Consult the Biomedical Sciences Program counselor at (951) 827-4333 for information about the refund of insurance benefits after withdrawal.

For details concerning fees and fee refunds, consult Student Fees and Deposits — 2004–2005 at budget.ucop.edu/fees/200405/0405fees.html.

Refunds for New Students Receiving Federal Financial Aid 

Fee refunds for new students receiving Title IV federal financial aid are as follows:

Prior To and Including Day 1 Prior to and including the first day of instruction, the university registration fee is refunded except for a $10 service charge or the $100 Statement of Intent to Register deposit paid by undergraduates. Other eligible fees paid are refunded in full.

Day 2 and After Beginning the second day of instruction, the university registration fee is refunded on a prorated basis except for the $100 Statement of Intent to Register deposit. Refunds of other eligible fees are prorated as shown in the Schedule of Refunds table in this section.

New students receiving Title IV federal financial aid who withdraw during their first quarter at UCR receive a prorated refund if they withdraw by the end of the sixth week of the quarter.

Refunds for All Other Students

Refunds for all continuing and readmitted students are as follows:

Prior To and Including Day 1 Prior to and including the first day of instruction, eligible fees paid are refunded in full except for a $10 service charge.

Day 2 and After Beginning the second day of instruction, a prorated refund is given for eligible fees paid.

If students withdraw during a quarter, federal regulations require UCR to calculate the amount of federal financial aid that has been "earned" for the period they attended. If they withdraw before completing 60 percent of the quarter, a pro rata portion of the aid must be returned to the federal government. Any portion of unearned aid that must be returned to federal aid programs by UCR will be deducted from the amount of the tuition and fee and/or housing refund. If the amount UCR must return to federal aid programs exceeds the amount of the student's institutional refund, the student's account may be billed. More information regarding the return of Title IV federal aid requirements is available at finaid.ucr.edu.

Distribution Formula for Institutional Refunds

If a Housing or Registration refund is due to a student under UCR's refund policy and the student received financial aid under any aid program other than Federal Work-Study, the refund shall be returned to student assistance programs in the following order: outstanding balances on Federal Direct Unsubsidized Stafford Loan, Federal Direct Stafford Loan, Federal Perkins Loan, Federal Direct PLUS Loan, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Cal Grant A or B, UC Student Loan, Grant-in-Aid State, other institutional grants or scholarships. The portion of a refund allocated to a program may not exceed the amount a student received from that program.

FINANCIAL SUPPORT
Financial Aid Office
1156 Hinderaker Hall
(951) 827-3878; finaid@pop.ucr.edu; finaid.ucr.edu

Financial Aid Deadlines

Students submit FAFSA    March 2
for the upcoming year   

New Cal Grant applicants    March 2
submit GPA Verification Form
to California Aid Commission

Scholarships
Continuing undergraduates submit   February 1
UCR Continuing Student
Undergraduate Scholarship Application

   Entering students apply with the    November 30
Application for Undergraduate Admission
and Scholarships

The Financial Aid Office assists students with meeting educational expenses that cannot be met from personal resources. To obtain financial aid students must file the Free Application for Federal Student Aid (FAFSA) with the Financial Aid Office yearly. FAFSAs are available beginning December 1 for the upcoming academic year at the Financial Aid Office or at fafsa.ed.gov. See chart for deadlines for financial aid.

Students applying for other grants, loans, and work-study should apply as early as possible. Applications are accepted year-round, with awards to late applicants based on fund availability. Funding cannot be guaranteed to students whose FAFSAs are submitted after March 2.

An analysis of the FAFSA is required to determine the amount that a student's parents, the student, and/or the student's spouse can be expected to contribute toward the cost of the student's education. The university expects the student and parent (if the student is dependent), or spouse (if the student is married), to contribute toward the educational costs to every extent possible. In addition to filing the FAFSA, applicants for financial aid may also be required to submit supporting materials (such as income tax returns) that the Financial Aid Office uses to determine each student's financial need.

All undergraduate financial aid applicants are also required to apply for California State Grants (Cal Grant A and/or B) by completing the FAFSA and GPA Verification Form and submitting them by the March 2 filing deadline. If the California Student Aid Commission determines that a student is ineligible for a Cal Grant A or B award, the grant may be replaced with a Federal Direct Stafford Loan in the financial aid package from UCR.

International students are expected to have the necessary funds to cover their entire period of study. The Financial Aid Office does not have funds available to offer assistance to international students. Assistance is not available to students on "limited" status or to those enrolled in UCR Extension. An exception is made for students admitted on "limited" status who are required to take required prerequisite course work for full admission into the Graduate Division. Students who fall into this category must submit documentation from the Graduate Admissions Office confirming that they are taking prerequisite course work for graduate admission.

For information on graduate student support, see Financial Support under Graduate Studies in this catalog.

Grants, Loans, Employment, and Scholarships

Students who receive financial aid may receive funds from one or more of the following sources: grants, loans, employment, and scholarships. These sources are described briefly in the following sections; more detailed information can be obtained from the Financial Aid Office.

Grants

The Federal Pell Grant program is federally funded and may provide awards up to a maximum of $4,000 for the academic year. To be eligible, an applicant must be a U.S. citizen or eligible noncitizen, must be enrolled as an undergraduate, and must not have previously received a bachelor's degree. An exception is available for eligible students enrolled in the teaching credential program in the Graduate School of Education. Students apply for the Pell Grant on the Free Application for Federal Student Aid (FAFSA).

Federal Supplemental Education Opportunity Grants are federally funded, need-based grants available only to U.S. citizens and eligible noncitizen undergraduate students who have not previously received a bachelor's degree. The grants range from $100 to $4,000 per year.

The State of California–Cal Grant A and B Program The Cal Grant A program provides awards ranging from $100 to $3,429 for the academic year. To be eligible, new applicants must be California residents. Awards are based on academic achievement and financial need.

The Cal Grant B program provides awards ranging from $100 to $4,980. To be eligible, applicants must be California residents and must demonstrate financial need. The awards are for students from disadvantaged families.

UCR Grant awards are offered to undergraduates with the greatest financial need whenever guidelines and funding levels permit.

Loans

Normally, one or more types of loans are included in each combination of aid offered to a student. Borrowers must be aware of their repayment obligations.

Federal Direct Stafford Loans are available to both undergraduate and graduate students who are U.S. citizens or eligible noncitizens. The maximum amount that may be borrowed under this program is $2,625 per year for students in their first year of undergraduate study (0–44 quarter units), $3,500 per year for the second year of undergraduate study (45–89 quarter units), and $5,500 per year after reaching junior status (90 or more quarter units), up to an aggregate undergraduate maximum of $23,000. Graduate students may borrow up to $8,500 per year up to an aggregate maximum of $65,500 for combined undergraduate and graduate borrowing. Teaching credential students are limited to the $5,500 annual maximum for fifth year undergraduate students according to federal regulations.

In addition to these amounts, under the Federal Direct Unsubsidized Stafford Loan Program independent students may borrow $4,000 for the first or second year of undergraduate study (0–89 quarter units), or $5,000 for the third or fourth year of undergraduate study (90 or more quarter units) or teaching credential study, and $10,000 for graduate study. Interest on a Federal Direct Unsubsidized Stafford Loan accrues immediately and must be paid while in school or added back to the principal amount borrowed.

Independent undergraduate and teaching credential students may borrow an aggregate of $46,000 in combined Federal Direct Subsidized and Unsubsidized Stafford loans, and graduate students may borrow a combined aggregate maximum of $138,500, including undergraduate borrowing.

An origination fee of 3 percent is deducted from the amount of the loan prior to disbursement. The interest rate on Federal Direct Stafford Loans is variable and is established annually. The rate for new borrowers in 2004-2005 is 3.42 percent. Minimum monthly repayment of $50 per month begins 6 months after students cease to be enrolled at least half-time. Borrowers can choose a repayment plan based on their financial circumstances with repayment periods ranging from up to 10 years for standard fixed monthly repayment, to up to a period of 12 to 30 years under alternate repayment options. Information on repayment plans is available at ed.gov/DirectLoan/pubs/repabook.

Federal Perkins Loans are available to undergraduate students. These loans are awarded to students who are U.S. citizens or eligible noncitizens. The amount a student may borrow is determined by financial need but may not exceed $4,000 per year and a total of $20,000 for undergraduates. Repayment may be extended over a 10-year period. Interest is 5 percent on the unpaid balance, beginning 9 months after students cease to be enrolled at least half-time.

University Loans A limited number of University Loans are available to undergraduate students for up to $5,500. Awards are made subject to the availability of funds. The amount a student may borrow is determined by financial need. Interest is 5 percent on the unpaid balance; repayment may be made over a period of not more than 10 years, beginning 6 months after the date on which the borrower ceases to be enrolled at least half-time. Co-signatures are required.

Emergency Student Loan Fund In addition to the long-term loans from financial aid programs mentioned above, UCR has an emergency student loan fund. This loan, which does not bear interest, is of a short-term nature to cover emergency needs of up to $300. Students may borrow up to three times a year.

Employment

Federal Work-Study is awarded to students with demonstrated financial need. Work-study awards enable students to reduce the amount of loan indebtedness which they may incur while attending the university.

Various work opportunities are available through the UCR Career Center in either on-campus or off-campus jobs at nonprofit and community services agencies.

Scholarships

Scholarship awards are based on a student's academic achievements and, except for honorary scholarships, on need. Scholarships are considered gift assistance.

Most scholarships available through the Financial Aid Office are based on financial need. Other undergraduate scholarships are offered to entering and continuing undergraduates who show evidence of high scholastic attainment. Applicants must meet all priority deadlines for consideration. Non-need based scholarship awards, including Alumni and National Merit, are available to a limited number of undergraduate students. Financial need is not required, but award amounts may vary for applicants with documented financial need and for applicants who do not demonstrate financial need. Awards range from $750 to $2,000.

Regents' scholarships, one of the highest honors conferred upon UC students, are awarded on the basis of academic excellence and exceptional promise, without reference to financial need. Students are eligible upon graduation from high school. The appointments run for four years for students entering from high school. Regents' Scholars receive an honorarium each year of appointment. Students with financial need may also receive awards to offset any loan or work obligation up to the award's annual limit, as long as they comply with all published application priority deadlines.

Chancellor's Performance Awards Information on Chancellor's Performance Awards may be obtained from the departments of Art, Creative Writing, Dance, Music, Political Science, and Theatre.

Engineering Scholarships Information on scholarships in the field of Engineering may be obtained from the College of Engineering Student Affairs Office.

Natural and Agricultural Scholarships Information on scholarships in the field of Natural and Agricultural Sciences may be obtained from the College of Natural and Agricultural Sciences Student Affairs Office.

Departmental Scholarships Some scholarships are available through academic departments. For more information, students should contact their department.

Graduate Fellowships and Assistantships For information on graduate fellowships and assistantships refer to the Graduate Studies section of this catalog or contact the Office of the Graduate Division.

Undergraduate Research Support UCR has a tradition of undergraduate and faculty interaction with a range of undergraduate student grants available during the academic year. The grants are designed to encourage undergraduates to engage in research, fieldwork, or other creative activity under the guidance of a faculty member for either one, two, or three academic terms. All awards are for meeting the costs of conducting a project and cannot be used as a student salary or scholarship aid.

Student grant proposals may be initiated directly by students after approaching a faculty member for sponsorship or by faculty suggesting projects to advanced undergraduates. Application forms and grant criteria are available through any academic department or the Office of Instructional Development, 111 University Office Building.

Student Minigrants are designed for one-quarter projects. Student Minigrants are funded up to $400, with no restrictions regarding undergraduate class level or grade point average (GPA). Awards are made each quarter.

Senior Student Grants are awarded for two-quarter projects. Senior Student Grants are funded up to $700. Applications are submitted in the fall quarter, and grants are awarded for winter and spring quarters only. Senior status at the time of award is required. Minimum GPA requirements are 3.30 in the major and 3.00 overall.

President's and UCR Foundation Fellowships are usually awarded to juniors for year-long projects undertaken in the senior year. Applications are submitted the preceding spring quarter. Funding up to $1,000 is offered. A GPA of at least 3.50 in a student's major is required.

REGISTRATION AND ENROLLMENT

Registration

Except where noted, all information applies to both undergraduate and graduate students. Additional information concerning enrollment and academic policies applying only to graduate students is given in the Graduate Studies section of this catalog. The quarterly Schedule of Classes, available at classinfo.ucr.edu, lists classes, class hours and locations, and instructors. The Schedule of Classes contains detailed information on registration.

Official registration consists of two steps:

1.   Enrollment in classes

2.   Payment of fees

All new and readmitted students must also submit a Statement of Legal Residence and obtain a photo ID card. New undergraduates may be required to take certain placement and diagnostic examinations before classes begin.

Holds

Students may have holds placed on their registration, financial aid, verification of student record, or release of academic transcripts for failure to:

1.   Comply with admission provisions

2.   Settle financial obligations with the university

3.   Respond to official notices

4.   Submit requested documents

5.   Complete the hepatitis B vaccination requirement

Each student who becomes subject to a hold action is given advance notice and ample time to respond. In most cases, the hold must be released from the initiating office before a student may enroll in classes or receive various campus services.

Enrollment in Classes

Web Enrollment    paws.ucr.edu

Phone Enrollment     (951) 782-2866

Students may enroll in classes using UCR's Web and phone service (PAWS). New students receive information about PAWS and enrollment via UCR Webmail from the Office of the Registrar approximately two weeks before their scheduled enrollment appointment. Continuing students enroll via PAWS during assigned appointments. Students should refer to the quarterly Schedule of Classes for complete course enrollment information.

Adding/Withdrawing from/Dropping Courses

After scheduled PAWS enrollment periods, students follow the add/withdraw/change procedures and deadlines published in the quarterly Schedule of Classes. Unless otherwise indicated in the schedule, students are not automatically dropped from courses for nonattendance and will receive grades in all courses in which they are enrolled, whether they attend or not. Refer to individual course listings in the Schedule of Classes for specific information about drops for nonattendance. In most cases, students must drop the class using PAWS or file an enrollment adjustment form at the Office of the Registrar to avoid an "F" or "NC" grade.

Payment of Fees
By mail or in person (9 a.m. to 4 p.m.)
Cashier's Office, 1127 Hinderaker Hall
Deadline dates are published in the quarterly Schedule of Classes

The university registration fee, educational fee, student-assessed fees, nonresident tuition (if applicable), professional school fees (if applicable), and mandatory health insurance premium must be paid for the student to be registered. Student Business Services provides a monthly Statement of Account available on GROWL to all students the month before fees are due, the month that they are due, and when there is a balance owing on their account for any miscellaneous charges. Registration fees are due and payable upon notification that the Statement of Account is available, and are always due before instruction begins. Students are notified via UCR Webmail when their statement is online at growl.ucr.edu. Information about credit card payment is also available at growl.ucr.edu; a nonrefundable convenience fee is assessed for using credit cards, which are only accepted online. However, no convenience fee is charged for other methods of payment. Checks are accepted by mail or in person, and cash can also be paid in person at the Cashier's Office.

Students must be enrolled in courses for financial aid to be disbursed. Student financial aid awarded to pay registration fees is credited to the individual student's account and appears on the Statement of Account as a payment or credit. Students whose registration fees are partially paid by financial aid funds must pay the balance to complete their registration. Fee payment is not required to enroll through PAWS. However, failure to pay fees or enroll in courses by deadlines can result in loss of courses or lapse of student status. Lapse of student status means loss of all credit for courses for the quarter and loss of student privileges, such as financial aid awards and student services.

Health Evaluation

Each student who enters UCR for the first time, or reenters after an absence of more than one year, must complete a health clearance form. The form is sent by the Campus Health Center, and indicates whether the student has been immunized against Hepatitis B and also had a recent negative TB test. Students must return the form (or they can pay $20 to have it filled out at the Health Center). If the form is not received before class registration begins, a hold may be placed on the student's records, which prevents the student from enrolling in classes or receiving various campus services.

Hepatitis B Students who are 18 or younger when they first enroll in the UC must provide proof of vaccination against the Hepatitis B virus, as required by the California State Health and Safety Code. Students may obtain the series of three immunizations (spaced over a six-month period) either from their own doctor or from the Campus Health Center. The cost at the Campus Health Center is $37 per shot. Call the center at (951) 827-3031 for more information.

Faculty Advisement

Program counseling by a faculty member in their field of specialization is available to all students. Students should consult the appropriate section concerning the faculty advising program in their college.

Depending on their interests, undeclared majors can be advised in the colleges of Humanities, Arts, and Social Sciences; Natural and Agricultural Sciences; or Engineering. Appointments can be made by contacting the respective Student Academic Affairs offices at each college.

Students should become familiar with the university, college, and major requirements, since completion of all graduation requirements is their responsibility.

E-mail and Computer Expectation Policy

The primary mode of campus communication is e-mail, and it is therefore mandatory for students to utilize their UCR Webmail accounts to review academic and administrative electronic correspondence. UCR strongly recommends that all students have a computer with Internet access. UCR faculty will assume students have such access, and academic work may require it. The UCR administration will also assume that students have Internet access, and many administrative tasks may require students to use the Internet. For information concerning computer acquisition, student network access, student computing laboratories, and student computer support, visit UCR's Student Computing Services Web site www.cnc.ucr.edu/policies/studentmail/index.php. Recorded information is available at (951) 827-2616.

Candidacy for Degrees/Application for Graduation

Undergraduate students are responsible for informing their college office of their candidacy for the bachelor's degree. Students in the College of Engineering should check with the Student Academic Affairs Office at the beginning of their final quarter to be certain they are on the appropriate degree list. Students in the colleges of Humanities, Arts, and Social Sciences and Natural and Agricultural Sciences should check with their departmental advisor at the beginning of their senior year and with the Student Academic Affairs Office at the beginning of their final quarter to be certain they have met all requirements for the degree and are on the appropriate degree list.

Students must file applications for graduation with their college or with the Graduate Division. Application deadlines for undergraduate and graduate students are listed in the Calendar section of the quarterly Schedule of Classes.

Information regarding candidacy for advanced degrees may be found in the Graduate Studies section of this catalog.

Change of Address

Students who change their local, permanent, or billing address should notify the Office of the Registrar in writing. Students may also update their address information online on PAWS. Change-of-address forms are available at the Office of the Registrar, 1100 Hinderaker Hall.

Part-Time Study

Undergraduates Part-time study (less than 12 units) is available to undergraduate students who find it difficult to enroll full time because of health problems, family and home responsibilities, or occupational and financial need. Students undertaking an approved course load of 10 units or fewer in any quarter receive a 50 percent reduction in the educational fee for that quarter. Students considering part-time study should discuss their plans with the associate dean of their college, whose approval is required.

Graduates In some programs, half-time study is possible for graduate students who for reasons of occupation (i.e., full-time employment), unusual family responsibilities, or health reasons are not able to attend full time. A half-time student may not enroll for more than 6 units at any level. Graduate students who are approved for this program receive a refund of one-half of the educational fee, one-half of the nonresident tuition (if applicable), and one-half of the professional school fee (if applicable). For further details and an application, contact the Graduate Division.

Concurrent Enrollment Programs

UCR credit for any course taken at another college institution, including UCR Extension, while the student is in residence at UCR is called credit from concurrent enrollment. Credit is normally awarded only under unusual circumstances or through the Cross Registration Program described below during the regular academic year and only with prior approval of the associate dean of the UCR college in which the student is enrolled.

UCR Extension students taking regular-session UCR courses through concurrent enrollment may receive grade points as well as unit credit, effective Spring 1999, should they continue in or be subsequently admitted or readmitted to regular UCR student status. A transcript of the work must be submitted to the Office of Undergraduate Admissions.

Courses taken elsewhere during the summer by a UCR student do not require that the student be under extraordinary circumstances, but they do require prior approval to receive UCR credit even if the student is not in residence at UCR during that summer.

Regular Summer Sessions courses taken at UCR are credited automatically to the UCR academic record of any student enrolled in the regular academic year. A UCR student may request unit credit toward graduation for courses taken in summer session at other UC campuses by submitting a transcript of the work to the Office of Undergraduate Admissions.

Cross Enrollment The California Education Code Sections 66750 through 66756, commonly referred to as Senate Bill 1914 (Killea), permits undergraduate students enrolled in any campus of the California Community Colleges, the California State University, or the UC to enroll without formal admission in a maximum of one course per academic term at a campus of either of the other systems on a space-available basis at the discretion of the appropriate campus authorities on both campuses. At UC campuses, the beginning of the third week of instruction has been designated as the date by which an instructor can determine when space is available to accommodate a student seeking to enroll on this basis. (Normally instructors in all segments permit students to attend classes until their final course registration has been certified.) Cross enrollment at another campus within the same system is excluded, as is enrollment in precollegiate courses. Students who seek to cross enroll under this program must have met all of the following requirements:

1.   Completed at least one term at their home campus as a matriculated student

2.   Enrolled for a minimum of six units at their home campus for the current term

3.   Earned a cumulative grade point average of 2.00

4.   Paid appropriate fees and any applicable tuition at their home campus for the current term

5.   Completed appropriate academic preparation for the desired course, as determined by the host campus, consistent with the standards applied to regularly enrolled students

6.   Have been classified as a California resident by their home campus

Both schools must be participating in this program before a student can take a course at an another institution for the $10 cross enrollment fee. Additional information and cross enrollment application forms are available at the Office of the Registrar, 1100 Hinderaker Hall.

Cross Registration The Cross Registration Program allows a full-time UCR undergraduate student who has officially declared a major and who is in good academic standing to enroll simultaneously at California State University, San Bernardino for no more than one course per quarter. The program is designed for students to take classes not available at UCR. Approvals are required from the student's academic advisor, college dean, and the Registrar. Application forms and deadline information may be obtained from the Office of the Registrar, 1100 Hinderaker Hall.

Simultaneous Enrollment Undergraduate students may enroll, without formal admission and without payment of additional university fees, in courses at another UC campus on a space-available basis at the discretion of the appropriate campus authorities on both campuses.

A student is qualified for simultaneous enrollment if the student has met all of the following requirements:

1.   Completed a minimum of 12 units as a matriculated student at the home campus

2.   Enrolled for a minimum of 6 units for the current term at the home campus

3.   Is in good standing

4.   Has the appropriate academic preparation as determined by the host campus

Additional information and simultaneous enrollment application forms are available at the Office of the Registrar, 1100 Hinderaker Hall.

Intercampus Visitor Program

The Intercampus Visitor Program enables qualified undergraduates at the UC to take advantage of educational opportunities at other UC campuses. Under this program, students may take courses that are not available on their home campus, participate in special programs, or study with a distinguished faculty member at another campus.

Participants may enroll at another campus for only one term. Additional information on requirements and application forms can be obtained at the Office of the Registrar, 1100 Hinderaker Hall.

Withdrawals and Leaves of Absence

Undergraduate students who wish to terminate work in the university during a current quarter, officially and without scholarship penalty, must initiate an application for withdrawal in the office of the dean of the student's college. The student must settle all accounts and return any university property such as books, keys, laboratory equipment, and uniforms. After the first few weeks of the quarter, such petitions are granted only under exceptional circumstances.

Students who withdraw are no longer considered continuing students. Students wishing to return to the university must apply for readmission at least six weeks before the beginning of the quarter to be sure of registration without late fees.

Students who withdraw from the university without authorization may receive grades of "F" in all courses in which they are enrolled. Further, the Special Services Office is required to notify the Department of Veterans Affairs when any student fails, receives no credit, or withdraws from all subjects undertaken.

The Planned Educational Leave Program (PELP) is for undergraduate students who want to interrupt their regular education for one year or less while clarifying educational goals, gaining practical experience away from campus, or enhancing the prospect of successful completion of an academic program. Students must have completed at least one quarter of course work at UCR and be in good academic standing to qualify. Students holding F-1 visas cannot participate in this program. Information on PELP is available from the dean of the student's college, the Counseling Center, and the Office of the Registrar.

The Planned University Leave Program (PULP) is designed for undergraduate students who plan to interrupt their education at the UC to study at another academic institution. Students interested in pursuing their education abroad (but not in the UC Education Abroad Program) should consult the International Services Center where forms are available. A student planning to attend a postsecondary institution in the United States should consult the dean's office of the student's college.

Graduate students who wish to withdraw or apply for a leave of absence should contact the Office of the Dean of the Graduate Division.

Readmission

Undergraduate students who wish to return to UCR must file an application for readmission with their college Student Academic Affairs office at least six weeks prior to the quarter of proposed registration. A nonrefundable application fee of $40 is charged ($55 effective Fall 2005). Approval of the dean of the student's college or division is required for readmission. Students dismissed or not in good standing may be required to meet with the appropriate dean. Readmission of students disqualified for other than scholarship is subject to approval of the Vice Chancellor, Student Affairs.

Transcripts from other institutions, including University Extension, attended during a student's absence must be filed with the Undergraduate Admissions Office at least six weeks prior to the quarter of readmission. Students who were not registered during the fall, winter, or spring quarter immediately prior to their expected graduation must file an application for readmission with their college Student Academic Affairs office.

Graduate students desiring readmission or termination of leaves of absence should contact the Office of the Dean of the Graduate Division.

Student Records and Transcripts

The Office of the Registrar prepares and permanently retains records of students' academic work at UCR for regular sessions and summer sessions. It maintains separate academic records for undergraduate, professional, and graduate careers. The academic record chronologically lists courses, units, grades, cumulative GPA, transfer credits, and total units.

The transcript of a student's UCR academic record is released only upon receipt of a signed request by the student authorizing the release. Application may be made in person at the Office of the Registrar, 1100 Hinderaker Hall, or by mail; telephone requests cannot be honored. Students can order transcripts for regular ($6 fee for each official transcript) or rush service. Application should be made two weeks in advance of the time the transcript is needed. Through rush service the transcript is available within 24 hours of receipt of the application; the fee is $6 per transcript plus a $10 service fee. Express mail service is available for an additional $13.65. FAX service is available at $2 per page plus the aforementioned charges as appropriate. Payment is due in advance for all transcript service. A check or money order payable to Regents UC should be submitted with the application for transcript. All outstanding debts to the university (with the exception of long-term financial aid loans not yet due and payable) must be paid in full before a transcript will be released.

Students may access their final grades at the end of each quarter via PAWS/GROWL. Students should have their student identification number and their permanent personal identification number (PERMPIN) ready when using PAWS to access grades.

Students are strongly advised to check their academic records carefully and to bring any discrepancies to the attention of the Office of the Registrar immediately. Supporting enrollment documents are retained for no more than one year. After one year, it is assumed that students accept the accuracy of their academic records. Once a degree has been posted, changes to a student's academic record are allowed only to correct an administrative error.

For information regarding regulations concerning disclosure of student records see appendix B.